Grant Assistance for Grassroots Human Security Projects (GAGP)

1. Background

The Grant Assistance for Grassroots Human Security Projects (GAGP) was introduced by the Government of Japan in 1989. Since 1996, over 200 projects with a total sum of more than 17 million EUR or 33 million KM have been implemented in Bosnia and Herzegovina under the GAGP.
 
The GAGP focuses on supporting local communities and people more directly in order to respond to the basic human needs. Under the GAGP, grants are provided to public institutions (municipalities and municipal public companies, etc.), primary schools, primary health care centers or NGOs which carry out relatively small scale projects.


2. Priorities

GAGP supports a wide range of projects which are related to basic human needs as well as human security issues. Embassy of Japan in Bosnia and Herzegovina put priority to the sectors such as*:

-Primary health care
-Primary education
-Demining
 
*GAGP projects are not limited to the above sectors. Embassy considers the proposed project in other sectors.


3. Applicants

Eligible applicants: local authorities (municipalities and municipal public companies), primary schools, primary health care institutions (dom zdravlja) and local and international non-governmental organizations which are active in grassroots and socio-economic development activities.
 
The following applicants are NOT eligible: individual persons, profit organizations, central governmental organizations (eligible in exceptional cases), political organizations, religious institutions, kindergartens, research institutions, higher educational institutions and hospitals (bolnica).


4. Grants

The GAGP finances rehabilitation of building, purchase of facilities, equipment and/or materials. Concerning the so-called Soft Component support (e.g. training of staffs in the recipient organization for appropriate utilizing the granted equipment), it can also be financed if it is combined with the main project (e.g. equipment/facilities purchase, building rehabilitation etc.) and is recognized important in the view of human capacity building.
 
All requested materials, equipment and services should generally be procured from domestic suppliers in Bosnia and Herzegovina. However, in the only case that it is impossible to obtain them in the country, recipient could purchase them from other countries. Grants only cover the cost of procurement of goods / services without VAT. Administrative and operational costs including personnel expenses are not eligible.
 
The maximum available fund per project is 10 million JPY (approx 85,000EUR or 165,000KM). For humanitarian demining projects, however, maximum grant per project can be exceeded 10 million JPY.
 
The GAGP will not extend funds to projects such as cultural and sports events, business-oriented activities, and religious activities.


5. Submission of Application and Selection Procedure

(1) How to apply

An applicant is requested to:
A. Read carefully the application form available from the Embassy’s website.
B. Fill necessary information requested in the application form in English or local language (failure to provide necessary information automatically disqualifies the application)
C. Submit an application form and delivered by post to the Embassy of Japan
 
Embassy of Japan (Attn: GAGP Section)
Bistrik 9, 71000, Sarajevo
 
(2) Examination and Approval
The Japanese Embassy in Bosnia and Herzegovina examines the purpose, cost and expected socio-economic impact of each application. From all the applications which are examined, the Embassy makes a pre-selection, and the Embassy staff pay a visit to the sites of potential projects. After that, the Embassy decides and recommends the potential projects to the Ministry of Foreign Affairs in Tokyo, which finally approves the application.
 
(3) Grant Contract (G/C)
After the final approval, the Embassy and the recipient organization conclude a grant contract (G/C). G/C includes the title, the content of the project, the maximum amount of GAGP fund to be provided and a “proper use clause”.
 
(4) Disbursement of Funds
The recipient organization, then, has to conclude a procurement contract (P/C) for goods and/or services with each supplier. If that is not possible, the recipient organization must obtain a confirmation of the delivery of goods and/or services with the original costs from the supplier. The Embassy reviews the P/C (or the confirmation), and will disburse the fund when it has confirmed that the costs are appropriate. The duration of a project (the time necessary for the procurement of goods and/or services) should be up to 1 year.
 
(5) Reporting, Handing over and Monitoring
GAGP recipients are obliged to submit a project completion report (in the case of larger projects, recipients will be asked to report more than once). The Embassy staffs will visit project site to have handover ceremony and to monitor whether the funds have been spent on the purposes agreed upon.
 
(6) Follow-up
The Recipient need to treat the goods and/or services which have been procured by GAGP with proper management. 2 years after the project implementation, the Embassy staffs will visit project site again to have follow-up monitoring.
 
(7) Time schedule:
-End of February:  deadline of application
-March to October: examination and site visit of the potential projects
-February or March in next year:  G/C Signing Ceremony
-April in the next year to March in the following year: Project implementation
-After completion of the project:  Handover Ceremony and Final Monitoring
-2 years after completion of the project:  Follow-up Monitoring
 
 
For more information:
Embassy of Japan in Bosnia and Herzegovina
Tel: +387-33-277-500 (ext. 508)
E-mail: gagp@sx.mofa.go.jp