Grant Assistance for Grassroots Human Security Projects (GAGP)          (KUSANONE Grant Program)

1. Introduction

The Grant Assistance for Grassroots Human Security Projects (GAGP/KUSANONE Grant Program) was introduced by the Government of Japan in 1989. It is a small-scale grant assistance program which directly supports the development projects/activities by community-based organizations working at the local (grass-roots) level to meet the diverse basic human needs of local communities and local people. The fund is directly provided to the recipient of the KUSANONE grant fund.  
 

2. Grants

 (1) Eligible Applicants (Recipients)
Nonprofit organizations such as local public organizations, educational institutions such as primary schools, and medical institutions (health care centers etc.), nonprofit organizations that implement development projects at the grass-roots level are eligible to apply.

Please note that individual persons, profit organizations, central governmental organizations, political organizations, religious institutions, research institutions, higher educational institutions (universities) etc. are NOT eligible to apply.

(2) Target Areas of Projects
GAGP/KUSANONE Grant Program supports a wide range of projects which directly respond to meet the basic human needs as well as human security issues. Embassy of Japan in Bosnia and Herzegovina has put priority to the sectors such as primary health care, primary education, and demining while the proposed projects should not be limited to consider those sectors. The record of the approved projects can be referred from here.
  
(3) Grant Amount and Supportable Items
The maximum grant fund per project is 10 million Japanese Yen (approx. 78,000 EUR).

The GAGP/KUSANONE Grant Program finances rehabilitation of building, purchase of equipment and/or materials. All requested equipment, materials and services should basically be procured from domestic suppliers in Bosnia and Herzegovina.

Grant fund covers only cost of procured/purchased services/goods WITHOUT VAT. VAT should be paid by the recipients (VAT is refundable to the recipient after the completion of the project under the framework agreement between the government of Japan and Bosnia and Herzegovina). Administrative and operational costs including personnel expenses are not supported by the Program.

So-called “soft component” support (e.g. training for the staff of the recipient organization for appropriate usage of the granted equipment) could also be financed if it is combined with the main project.

Please note that the GAGP/KUSANONE Grant Program does NOT finance purchase of the following items and costs: computer, IT equipment, cars, trucks, vaccines, consumable materials, books (including textbooks), private assets (like distribution pipes and electric wires to each door), maintenance costs, human resources costs, operating costs, bank fees, permission fees, vehicle registration fees,  import duties, domestic taxes, VAT, etc.

The GAGP/KUSANONE Grant Program  also does NOT support projects such as cultural and sports institutions or events, business-oriented activities and religious activities.

(4) Project Flow
The duration of a project (or the time necessary for the procurement of goods and/or services) must be within 1 year after the grant contrat is signed.

 <1>  Pre-screening
 The initial screening is held based on the project entry sheet which the applicant submitted by E-mail.

 <2>  Screening
 The applicant who passed the pre-screenig will be contacted and considered for further examination.
 The detailed application form is asked to submit as instructed by the Embassy.

 <3>  Site Visits
 The Embassy staff will make site visits to the candidate projects which passed the screening. 

 <4>  Selection of the Projects by the Embassy
 The Embassy examines the candidate projects.

 <5>  Final Examination and Approval  
 The projects selected by the Embassy are further examined by the Ministry of Foreign Affairs in Tokyo which gives final approval of the projects.

 <6>  Grant Contract (G/C)
 After the final approval, the Embassy and the recipient organization sign a grant contract (G/C).

 <7>  Procurement Contract (P/C)
 The recipient organization and the suppler of goods/services sign procurement contract(s) (P/C).

 <8>  Implementation of the Project  
 With the grant fund provided, implementation of the projects are expected to proceed properly and exclusively for the purchase of the goods/services as concluded at the grant contract (G/C).

 <9>  Completion of the Project and Handing Over
 The recipient is obliged to submit a project completion report (in case of larger projects, recipients will be asked to report more than once). After the Embassy staff visits the project site to monitor whether the funds have been spent on the purposes agreed upon, a hand over ceremony is organized.

 <10>  Follow-up Survey (2 years after the project completion)
 The recipient needs to treat the goods and/or services which have been procured with proper management. 2 years after the project implementation, the Embassy staff will visit the project site again to have follow-up monitoring.
 

3. Application

For pre-screening, please fill out the project entry sheet in English or local languages, and send it by E-mail to gagp@sx.mofa.go.jp.

Please note that failure to provide necessary information automatically disqualifies the application.
Please do NOT send the project entry sheet by post. Inquiries will be acceped only by E-mail.
 

4. FAQ

Before you apply, please read carefully the frequently asked questions bellow. It may help you to understand the GAGP/KUSANONE Grant Program and the application procedure.  
 

Question 1: Do I obtain the result of the pre-screening which I applied?
Answer 1 : Unfortunately, the only applicant who passed the screening will be informed by the Embassy. If the applicant does not receive an answer within a year after submission, it is considered that the project is not selected.
 
When in submission, please make sure you include your e-mail address in the Project Entry Sheet. The Embassy can not contact to you unless you provide your E-mail address in the Sheet when your project is selected. The Embassy does NOT contact nor receive inquiries by phone. 

Question 2: My organization wasn't chosen last year. Is it possible to apply this year again?
Answer 2: There is no restriction to apply several times.
 
Question 3: I have established non-governmental non-profit organization last year. Am I eligible to apply?
Answer 3: There is no restriction to apply as long as your organization meets the application requirments mentioned above. However, since the Program is highly competitive in the examination, the Embassy take into account your experience and proficiency of the project management as an organization. Generally speaking, more than 5 years activities would be preferable.
 

5. Contact

Embassy of Japan in Bosnia and Herzegovina
E-mail: gagp@sx.mofa.go.jp
 
Please note that inquiries are accepted by E-mail ONLY.